Imaging Services
Convert your paper records to electronic documents. Off-Site makes it easy and affordable. Scan, index, and organize documents to simplify your document management. Share the scanned documents across the boundaries of time and distance. Add Off-Site's digital storage and WorkFlow options to further enhance your productivity.
Imaging Benefits
- Improve information availability
- Provide easy access to frequently viewed documents
- Share documents across multiple locations
- Eliminate time-consuming manual searches
- Use indexing to quickly search important lookup fields
- Export documents to any media
- Integrate with optional work flow and digital storage solutions
Service Options
With Off-Site, you can mix and match several choices to get the best solution for your imaging needs.
Ongoing imaging supports day-to-day business operations
- Increase efficiency of paper-intensive operations such as accounts payable, loan processing, or insurance claims
- Design and imaging schedule to meet your needs
- Combine with optional WorkFlow and digital storage solutions to further increase your productivity
Archival imaging provides digital images of information needed for disaster recovery and historical purposes
- Vital records required to resume business quickly in the event of a disaster
- Organizational documents that have historic significance for the company
- Records which must be retained for compliance reasons
Off-Site performs the imaging
- Scan and index your documents
- Import and merge lookup fields and other data related to the image
- Perform quality control measures
- Deliver the images where you need them
- FTP site for you to retrieve
- Your online data storage site
- Other media such as CD, portable hard drive, etc.
- Off-Site's optional digital storage
- Integrate with optional WorkFlow and other software
Customer performs the imaging
- Purchase scanning software and licenses to perform your own imaging
- Scan hundreds of paper documents or barcodes per minute
- Index lookup fields for easy search capability
- Handle all scanning needs in one centralized location or simultaneously at various sites
- Leverage your existing equipment
- Integrate with Off-Site's optional digital storage, WorkFlow, and other capabilities
Automated document routing
Automated document routing makes standard business operations easy to execute and easy to manage.- WorkFlow enables businesses to fully automate standardized business processes
- Route any document, anywhere, anytime, all while tracking the process and alerting users to new work assignments
- Off-Site can work with you to set up work steps for your tasks
- Use WorkFlow to automatically route documents through multi-step approval processes, such as:
- Accounts payable invoices
- Mortgage loan applications
- Engineering designs and changes
- Building permits
- There are endless ways to automate your processes:
- Document routing can process intricate approval procedures which require a complex decision tree with many layers of approval
- Or document routing can be simple, as shown in the sample WorkFlow below
Digital storage services
Digital Storage Services enables easy access to your images.- Digitally store your images so they can be shared and accessed anywhere, anytime
- Conveniently store and access your data online
- Enjoy the collaborative benefits of ECM (Enterprise Content Management) technology, in a cost effective, scalable solution that is secure, compliant, and available
