Records Center Storage Services
Where do you currently store your business records? In your office space? In a self-storage locker? In your garage? In a parking lot container? There is a better way. Store your business documents in Off-Site's state-of-the-art Records Center.
Records Center Benefits
Use Off-Site's Records Center and enjoy the benefits of our secure facilities, bar code technology, 24/7 web access, inventory tracking system, extensive reporting capability, and much more.
Full Service Records Center
- Track inventory at the container, file, or image level
- Point-to-point bar code tracking
- Retrieval and re-filing of records
- Chain of custody maintained throughout the records storage process
- Compliant with legal and regulatory requirements
- Transportation Services
- Same day and next day delivery
- Drivers are bonded, background checked, uniformed and badged
- Company-owned vehicles
- After hours services
- Client viewing rooms
Secure Records Storage
- Sophisticated fire and security system
- Audio-based intrusion detection
- Interior and exterior security cameras
- 24-hour controlled access
- Smoke beams and detectors
- ESFR (Early Suppression Fast Response) sprinkler system
- UL (Underwriters Laboratory) approved central station
- Battery operated equipment
- General Liability and Fidelity Bond Insurance
- Company-owned storage facilities
24/7 Web Access to Your Records Inventory
- Query database and run inventory reports
- Place orders for pick-up and delivery
- Enter file and box descriptions
Account Managers
- Off-Site's Account Managers use our proven tools and business processes to guide customers in the creation of high quality records management programs
- Web training for authorized users and records managers
- Database imports and reviews to ensure imports are successfully completed
- Detailed records management reports that support your operations
- Assistance to execute customer updates to records series
- Records activity reviews to see trends and make recommendations
- Authorization list maintenance activities such as periodic inquiries to help authorizations stay current
- Other projects as needed
Records Retention and Records Series
- Records series code tracked for each container
- Destruction date automatically calculated based upon records series
- Records series schedule reflects the retention schedule
