Off-Site Records Management Website Privacy Policy

1. Introduction

Off-Site Records Management (“we,”) is committed to respecting the privacy rights of its customers, visitors, and other users of the Company Website (“the Site”). We created this Website Privacy Policy (“Privacy Policy”) to give you confidence as you visit and use the Site, and to demonstrate our commitment to fair information practices and the protection of privacy. This Privacy Policy is only applicable to the Site, and not to any other websites that you may be able to access from the Site, each of which may have data collection, storage, and use practices and policies that differ materially from this Privacy Policy.

2. Information Collection Practices

2.1. Types of Information Collected

(a) Traffic Data Collected
We automatically track and collect the following categories of information when you visit our Site: (1) IP addresses; (2) domain servers; (3) types of computers accessing the Site; and (4) types of web browsers used to access the Site (collectively “Traffic Data”). Traffic Data is anonymous information that does not personally identify you but is helpful for marketing purposes or for improving your experience on the Site. We also use “cookies” to customize content specific to your interests, and to store your password so you do not have to re-enter it each time you visit the Site.
(b) Personal Information Collected
In order for you to access certain services we require you to provide us with certain information that personally identifies you (“Personal Information”). Personal Information includes Contact Data and Demographic Data (such as your name, company affiliation, phone number, mailing address, and e-mail address). If you communicate with us by e-mail, post messages, complete online forms, or surveys, any information provided in such communication may be collected as Personal Information.

2.2. Uses of Information Collected

(a) Company Use of Information
We use Contact Data to send you information about our company or our products or services, or promotional material from some of our partners, or to contact you when necessary. We use your Demographic Data to customize and tailor your experience on the Site, displaying content that we think you might be interested in and according to your preferences.
(b) Sharing of Personal Information
We share certain categories of information we collect from you in the ways described in this Privacy Policy. We share Demographic Data with consultants and other third parties only on an aggregate (i.e., non-personally-identifiable) basis. We share Contact Data with our business partners who assist us by performing core services (such as hosting, data storage and security) related to our operation of the Site. Those business partners have all agreed to uphold the same standards of security and confidentiality that we have promised to you in this Privacy Policy, and they will only use your Contact Data and other Personal Information to carry out their specific business obligations to Company.
(c) User Choice Regarding Collection, Use, and Distribution of Personal Information
You may choose not to provide us with any Personal Information. In such an event, you can still access and use much of the Site; however you will not be able to access and use those portions of the Site that require your Personal Information. If you do not wish to receive further information and promotional material from us or from some of our partners, you may unsubscribe by emailing unsubscribe@off-siterecords.com.

3. Confidentiality and Security of Personal Information

Except as otherwise provided in this Privacy Policy, we will keep your Personal Information private and will not share it with third parties, unless such disclosure is necessary to: (a) comply with a court order or other legal process; (b) protect our rights or property; or (c) enforce our Terms of Service. Your Personal Information is stored on secure servers that are not accessible by third parties.

3.1. Lost or Stolen Information

You must promptly notify us if your credit card, user name, or password is lost, stolen, or used without permission. In such an event, we will remove that credit card number, user name, or password from your account and update our records accordingly.

3.2. Public Information

The Site contains links to other websites. We are not responsible for the privacy practices or the content of such websites. Please understand that any information that is disclosed in online discussion sites such as chat rooms and forums becomes public information. We have no control over its use and you should exercise caution when deciding to disclose your Personal Information.

4. Updates and Changes to Privacy Policy

We reserve the right, at any time and without notice, to add to, change, update, or modify this Privacy Policy, simply by posting such change, update, or modification on the Site and without any other notice to you. Any such change, update, or modification will be effective immediately upon posting on the Site.

Website Privacy Policy effective date: December 11, 2015